10 Other Ways to Say “Mark Your Calendars” (With Examples)

When it comes to event reminders, using varied expressions can make your email communication more engaging and add a touch of creativity. Instead of the usual “mark your calendars,” you can choose from a variety of engaging phrases that better suit the tone and formality of your message. Whether you’re aiming for professional language, casual expressions, or somewhere in between, this article explores 10 different ways to say “mark your calendars,” complete with scenario examples.

1. Save the Date

“Save the date” is a classic and commonly used phrase, especially for important events like weddings, conferences, or significant meetings. It sounds both friendly and formal, making it suitable for many occasions.

Example:

Subject: Save the Date: Team Building Retreat

Hi Team,

We’re excited to announce our annual team building retreat! Please save the date for November 20th. More details will follow soon, but we wanted to make sure everyone is available for this important day.

Looking forward to a productive and fun event!

Best,
Jessica

2. Circle the Date

“Circle the date” is a great casual expression that implies emphasizing the importance of a particular day. It’s especially useful for social events or casual office gatherings.

Example:

Subject: Circle the Date: Holiday Party Coming Up!

Hey Everyone,

The office holiday party is just around the corner! Circle the date—December 15th on your calendars. We’ll be celebrating at Mike’s Bistro downtown, and there will be a gift exchange, so get ready for some festive fun.

Cheers,
Brian

3. Note the Date

This phrase carries a slightly more formal tone, making it suitable for professional meetings, conferences, or workshops. It’s straightforward and emphasizes the need to be aware of the upcoming event.

Example:

Subject: Important Meeting: Note the Date

Dear Team,

We have a critical strategy meeting scheduled for January 10th. Please note the date and ensure you’re available, as we’ll discuss key developments for the upcoming quarter.

Your presence will be highly valued.

Best Regards,
Alex

4. Block Off This Day

“Block off this day” suggests reserving an entire day for an event, making it ideal for full-day workshops, seminars, or outings. It implies that the event will occupy a significant portion of your schedule.

Example:

Subject: Block Off This Day: Full-Day Workshop

Hello Team,

We’re hosting a full-day workshop on October 12th to discuss our annual goals and strategy. Please block off this day in your calendars to participate fully.

We look forward to your contributions.

Warm Regards,
Laura

5. Keep the Day Open

This phrase suggests that something important is in the works, without providing too many details. It works well when you’re still finalizing plans but want to ensure people are available.

Example:

Subject: Keep the Day Open: Special Announcement Coming Soon

Hi All,

We’re planning a surprise event that we think you’ll love! Please keep the day open on December 5th. Details will be shared soon, but we promise it’ll be worth the wait.

Stay tuned!
Emily

6. Highlight This Date

Using “highlight this date” adds a visual element, as if the reader should physically mark the day on their calendar. This phrase works well for important milestones, celebrations, or official announcements.

Example:

Subject: Highlight This Date: Launch Party Celebration

Hi Team,

We are thrilled to invite you to our product launch party on April 7th. Please highlight this date on your calendars. This celebration marks the culmination of all our hard work, and we’d love for you to join us.

Can’t wait to celebrate together!

Best,
Oliver

7. Put This on Your Agenda

“Put this on your agenda” is a more formal expression, perfect for professional language in business settings. It indicates that the event is a priority and should be scheduled as such.

Example:

Subject: Put This on Your Agenda: Quarterly Review Meeting

Dear All,

The quarterly review meeting is scheduled for March 15th. Please put this on your agenda and come prepared to discuss your department’s performance and plans for the next quarter.

Thank you,
Richard

8. Reserve This Date

This phrase is similar to “save the date” but adds a sense of exclusivity, as if reserving the date ensures your attendance at a special event. It’s suitable for formal events such as company dinners, awards ceremonies, or private gatherings.

Example:

Subject: Reserve This Date: Annual Company Gala

Hi Everyone,

We’re delighted to invite you to the Annual Company Gala on February 25th. Please reserve this date on your calendar. The event will be held at the Grand Ballroom, and invitations with further details will follow soon.

Looking forward to an elegant evening!

Best,
Sophia

9. Pencil This In

“Pencil this in” is a slightly informal expression that conveys the idea of tentatively scheduling an event. It suggests that plans are still being finalized but it’s important to be prepared.

Example:

Subject: Pencil This In: Tentative Team Lunch

Hey Team,

We’re planning a team lunch on November 3rd. Please pencil this in on your calendars. We’ll confirm the details soon, but we’d love to see everyone there.

Cheers,
Jason

10. Don’t Forget This Date

Using “don’t forget this date” serves as a reminder and emphasizes the significance of the event. It’s effective for sending out follow-up reminders or when the event is fast approaching.

Example:

Subject: Don’t Forget This Date: Upcoming Training Session

Hi Team,

Just a quick reminder—don’t forget this date! Our mandatory training session will take place on October 19th at 10:00 AM. Please ensure you’re available.

See you there,
Natalie

Why Use Different Phrases?

Changing up your language can make your communications more interesting and help to keep your audience engaged. Using these synonyms for common phrases also demonstrates language diversity, making your messages feel fresh rather than repetitive. It’s important to adapt your communication style based on the audience and context, which can be achieved by using the right communication strategies.

Tips for Choosing the Right Phrase

• Context Matters: If you’re sending out an invitation for a formal event, choose a phrase like “reserve this date” or “put this on your agenda” to convey a professional tone. For casual or internal communications, “circle the date” or “pencil this in” works well.
• Audience Engagement: Use phrases that will resonate with your audience. For example, “save the date” is a well-known phrase that may appeal to a wide audience, while “highlight this date” might draw attention in a more visual way.
• Event Significance: If the event is a key date that needs to be remembered, a phrase like “block off this day” or “don’t forget this date” can help emphasize its importance.

By incorporating a variety of expressions, you can add a touch of creative vocabulary to your messages while keeping your communication clear and effective.

Conclusion

Using different ways to say “mark your calendars” adds flexibility to your communication style, allowing you to adapt based on formality, audience, and event significance. These phrases not only serve as reminders but also help make your messages stand out. Whether you’re aiming for a formal tone with “put this on your agenda” or keeping it casual with “pencil this in,” there are plenty of alternatives to keep your event reminders fresh and engaging.

Remember to choose the right phrase depending on the occasion, and you’ll be well on your way to mastering communication strategies with these versatile options!