Effective communication plays a crucial role in both personal and professional settings. Whether you’re sending a professional email to a colleague or crafting a formal message to a client, how you express yourself can significantly impact the tone of your correspondence. Instead of the standard phrase, “I am writing to let you know,” explore polite synonyms for I am writing to let you know that sound more engaging and respectful.
Here’s a list of 20 polite synonyms for “I am writing to let you know” that can enhance your business communication and create a more constructive dialogue with your recipients. Instead of the standard phrase, consider these alternatives. Below each phrase, we’ll include practical examples in real-life scenarios to illustrate their effective use.
Here’s a quick summary of the 20 polite synonyms
- I wanted to inform you that…
- I would like to bring to your attention…
- Please be advised that…
- I would like to update you on…
- I am pleased to share…
- This is to inform you that…
- I wanted to update you on…
- I’d like to highlight…
- I would like to inform you that…
- Please note that…
- I wish to bring to your notice…
- I would like to clarify…
- This email serves to notify you…
- I’d like to keep you informed…
- I am reaching out to update you…
- I wish to inform you that…
- I am excited to announce…
- I would like to remind you…
- I’d like to convey…
- I want to share some updates…
1. “I wanted to inform you that…”
Scenario: You’re sending a reminder about an upcoming meeting.
Email Example:
Subject: Reminder: Project Meeting Tomorrow
Hi Sarah,
I wanted to inform you that our project meeting is scheduled for tomorrow at 10 AM. Please let me know if you’ll be able to attend.
Best,
John
2. “I would like to bring to your attention…”
Scenario: You need to alert a colleague about a new policy.
Email Example:
Subject: New Policy Implementation
Dear Michael,
I would like to bring to your attention the new policy on remote work that takes effect next month. It’s important for everyone to familiarize themselves with the changes.
Sincerely,
Emma
3. “Please be advised that…”
Scenario: You’re notifying clients of a change in service hours.
Email Example:
Subject: Updated Service Hours
Hello Team,
Please be advised that our service hours will change starting next week. We will now be open from 9 AM to 6 PM.
Thank you for your understanding,
Liam
4. “I would like to update you on…”
Scenario: You’re sharing the status of a project.
Email Example:
Subject: Project Update
Hi Anna,
I would like to update you on our project’s progress. We’ve completed the first two phases and are on track to meet our deadline.
Best regards,
James
5. “I am pleased to share…”
Scenario: You’re announcing a team achievement.
Email Example:
Subject: Team Achievement
Dear Team,
I am pleased to share that we exceeded our quarterly goals by 20%. This is a fantastic achievement, and I want to commend everyone for their hard work!
Cheers,
Sophie
6. “This is to inform you that…”
Scenario: You’re confirming a scheduled appointment.
Email Example:
Subject: Appointment Confirmation
Hi David,
This is to inform you that your appointment with Dr. Smith is confirmed for Thursday at 2 PM.
Looking forward to seeing you,
Kate
7. “I wanted to update you on…”
Scenario: You’re providing information about a recent development.
Email Example:
Subject: Recent Development
Hello Mark,
I wanted to update you on the recent development regarding our supplier. We have found a new vendor that can meet our needs more efficiently.
Best,
Laura
8. “I’d like to highlight…”
Scenario: You’re discussing a key point in a project review.
Email Example:
Subject: Project Review Highlights
Hi Team,
I’d like to highlight the critical milestones we’ve achieved in the last month. This progress sets us up for success as we move forward.
Thanks,
Paul
9. “I would like to inform you that…”
Scenario: You’re letting a client know about a pricing update.
Email Example:
Subject: Pricing Update
Dear Mr. Thompson,
I would like to inform you that our pricing structure will be updated starting next quarter. Please review the attached document for details.
Thank you,
Rebecca
10. “Please note that…”
Scenario: You’re advising a colleague about a deadline.
Email Example:
Subject: Deadline Reminder
Hi Chris,
Please note that the deadline for submitting your report is next Friday. If you have any questions, feel free to reach out.
Best,
Jessica
11. “I wish to bring to your notice…”
Scenario: You’re addressing an oversight.
Email Example:
Subject: Oversight in Recent Report
Dear Team,
I wish to bring to your notice an oversight in the recent report. Let’s discuss it in our next meeting to ensure accuracy.
Regards,
Tom
12. “I would like to clarify…”
Scenario: You’re explaining a misunderstood point.
Email Example:
Subject: Clarification on Last Meeting
Hi Rachel,
I would like to clarify the points discussed in our last meeting. It’s essential that we are all on the same page moving forward.
Best wishes,
Simon
13. “This email serves to notify you…”
Scenario: You’re updating contact information.
Email Example:
Subject: Contact Information Update
Hello Team,
This email serves to notify you of my new contact information. Please update your records accordingly.
Thank you,
Anita
14. “I’d like to keep you informed…”
Scenario: You’re sharing ongoing project developments.
Email Example:
Subject: Keeping You Informed
Hi All,
I’d like to keep you informed about our ongoing project. We’re making great strides and will share more updates soon.
Best,
Ethan
15. “I am reaching out to update you…”
Scenario: You’re following up on a proposal.
Email Example:
Subject: Follow-Up on Proposal
Dear Lisa,
I am reaching out to update you on the proposal we submitted last week. We anticipate a response by the end of the month.
Regards,
Chris
16. “I wish to inform you that…”
Scenario: You’re notifying a client about a successful delivery.
Email Example:
Subject: Successful Delivery Confirmation
Dear Mrs. Johnson,
I wish to inform you that your order has been successfully delivered. Please confirm receipt at your earliest convenience.
Thank you,
Oliver
17. “I am excited to announce…”
Scenario: You’re sharing a new product launch.
Email Example:
Subject: New Product Launch
Hi Team,
I am excited to announce that we will be launching our new product next month! Let’s celebrate this achievement and prepare for the launch.
Cheers,
Samantha
18. “I would like to remind you…”
Scenario: You’re sending a reminder about a payment due date.
Email Example:
Subject: Payment Reminder
Hello Mr. Brown,
I would like to remind you that your payment is due on the 15th. If you have any questions, please don’t hesitate to ask.
Best,
Natalie
19. “I’d like to convey…”
Scenario: You’re expressing appreciation for teamwork.
Email Example:
Subject: Appreciation for Team Effort
Dear Team,
I’d like to convey my gratitude for your collaboration on this project. Your efforts truly made a difference.
Warm regards,
Alex
20. “I want to share some updates…”
Scenario: You’re informing stakeholders about quarterly results.
Email Example:
Subject: Quarterly Results Update
Hello Everyone,
I want to share some updates regarding our quarterly results. We’ve achieved significant growth, and I want to recognize everyone’s hard work!
Thank you,
Jamie
Summary of Polite Synonyms
By integrating these varied wording options into your business communication, including polite synonyms for “I am writing to let you know,” you’ll not only enhance your clear communication but also foster a more positive and encouraging tone. Embrace these diplomatic phrases in your professional emails to make your messages resonate better with your audience.
By integrating these varied wording options into your business communication, including polite synonyms for “I am writing to let you know,” you’ll not only enhance your clear communication but also foster a more positive and encouraging tone.
